Content Management Systems (CMS) can be big or small, simple or complex. Defined, it refers to a system for managing content. The concept Content Management System (CMS) refers to a software package that assists automate jobs and data is a certain unit or organization. Consider content as any object that is sent, received,created, stored, or otherwise handled in some way. A working CMS software should offer a framework upon which to construct the elements essential to link people with such information. According to the website www.cm3cms.com, an effective CMS should have following elements:
1. Tools to assist build any sort of content driven web interface
2. Forms management
3. User management
4. Personalisation services, i.e. the power to point content to individual users and groups
6. Starting tips for purpose-specific content management applications – e.g. forums, surveys, shops, websites, intranet tools, extranet tools, information input and tracking, etc.
7. Index and search (well, James Robertson defined this already)
8. Tools to help integration with other data management systems
With CMS, your unit or organization does not have to rely on someone else to run or monitor your daily transactions. You can also update, edit and remove your contents whenever and wherever you wish to. There is a standardized content delivery processes to build consistency of quality. When it comes to convenience, CMS permits you to monitor and reply promptly to users questions and demands and allows you worldwide access for content changes. It also allows an easy modification of layout, easy delivery of content to various channels and it facilitates you promptly build new web interfaces. The gains don\’t just stop there. With CMS, you can save on the cost of additional manpower or IT outsourcing as you or someone else in your organization can do the updating of information. It also lowers the requirement for desktop-based content software.